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Meal Site Coordinator

ELDERBRIDGE AGENCY ON AGING JOB DESCRIPTION

BASIC FUNCTION:
Responsible for coordinating meal service activities which usually occur in the dining room. This person
must effectively communicate with the participants, volunteers, cook or caterer, senior center coordinator,
Elderbridge Agency on Aging personnel, and other interested community individuals and groups. The Site
Manager has responsibility for educational and recreational programming as well as coordination
responsibility for home-bound meals.

The following are reoccurring tasks construed as exclusive or inclusive. Other duties may be required
and assigned but are in line with the job classification and qualifications. These responsibilities must
be performed with or without accommodations.

General Responsibility:

  • Establish effective outreach to assure that older persons with the greatest need are served by the
    program.
  • Become knowledgeable about and maintain sanitation standards in the dining room.
  • See that menus are posted and distributed to home-bound clients
  • Recruit, train and supervise dining room volunteers to accomplish the daily tasks, including setting
    tables and serving food, and maintain service records as required
  • Assure that tables and dining areas are cleaned and sanitized before and after a meal.
  • Collect contributions from diners who are eligible participants and the full posted charge from
    ineligible diners. Count contributions together with another reliable person and deposit them daily
    in the savings account. Maintain confidentiality for all contributions.
  • Maintain necessary participant and site records confidentially, including effective reservation
    system.
  • Send monthly reports and other records such as site self-evaluation and participant survey to
    Elderbridge Agency on Aging as required.
  • Provide daily, varied programming for participants.
  • Arrange for Nutrition Education at least monthly for congregate and homebound clients.
  • Arrange for health screening activities such as blood pressure checks.
  • Become informed about senior services so that the meal site is an effective Information & Referral
    center
  • See that required signs and optional seasonal decorations are put up at the meal site.
  • See that necessary dining room supplies are available.
  • Manage homebound meal service (if applicable):
    • Complete all required registration forms for the homebound and catered meal.
    • Coordinate volunteers who deliver homebound meals.
    • Review documentation as required.
  • Assist in serving the meal or dishing up homebound meals as necessary
  • Assist in any way necessary to make the Senior Nutrition Program and meal site run smoothly.
  • Attend training sessions or other meetings as required by Elderbridge Agency on Aging.
  • Must not exceed 19 hours per work week unless prior authorization is granted by the Elderbridge
    Agency on Aging COO or CEO.

Minimum qualifications:
Experienced and skilled in leading group activities and record-keeping;
Sincere interest in serving the needs of senior citizens;
Ability to work effectively with co-workers as a team member; and
Ability to recruit and motivate volunteers.
Must obtain a Serve Safe certification.
The person occupying this position must be able to perform all responsibilities and tasks outlined
above, which may include:

  1. Lifting items weighing up to 30 pounds along with bending and twisting simultaneously,
    including lifting program materials and supplies onto/off of cart and laptop and other media
    equipment;
  2. Standing for extended periods of time – up to one hour;
  3. Sitting for extended periods of time.

An employee in this position must have reliable transportation to and from work.
While performing the duties of this position, the employee is occasionally required to walk, sit, use
hands or fingers, feel objects, tools, or controls, reach with hands and arms, talk and hear.
Reasonable accommodations may be made to enable individuals with disabilities to perform the
duties that are not essential for the satisfactory performance of the position.
WORK ENVIRONMENT:
Noise level in the work environment is moderate.
Elderbridge and its employees strive to provide a respectful work environment where all individuals
are treated with respect and dignity and are inspired to use their creativity to meet consumer
needs. All relationships among persons in the workplace are to be business-like and free of bias,
prejudice, and harassment.

Job Application
Job Description

Healthy Aging Administrative Assistant

ELDERBRIDGE AGENCY ON AGING

  JOB DESCRIPTION

TITLE:    Healthy Aging Administrative Assistant                                                                                                                               

OFFICE ASSIGNMENT:   Mason City                                              TERRITORY ASSIGNMENT:            As Assigned                       

SUPERVISOR:      Health Aging Director                          SALARY:      Non-Exempt                                          

BASIC FUNCTION:
Under direction of the Healthy Aging Director and as part of the Healthy Aging team, this position provides support to meal programs, focusing efforts on the Iowa Café program and managing consumer records, referrals, and reporting for Elderbridge nutrition program participants.

The following are reoccurring tasks construed as exclusive or inclusive. Other duties may be required and assigned but are in line with the job classification and qualifications. These responsibilities must be performed with or without accommodations.

RESPONSIBILITIES AND DUTIES:   

  • Facilitates the Iowa Café registration process including distributing Iowa Café cards and entering consumer information into online databases.
  • Reinstate Iowa Café cards when needed.
  • Prepare and distribute monthly donation statements including mailing or emailing to consumers.
  • Records new participant data on an Excel spreadsheet in order to track and monitor participant demographic information.
  • Compile, send, and track return of nutrition contracts as directed by the Healthy Aging Director.
  • Prepare and send monthly Nutrition rosters.
  • Support meal sites and Healthy Aging department with ordering supplies.
  • Assist with completing homebound screening forms by contacting consumers via telephone.
  • Conduct monthly telephone consumer satisfaction surveys.
  • Distribute paperwork to meal sites when requested.
  • Ensure high level of provision of aging services to our consumers and community.

ESSENTIAL SKILLS, KNOWLEDGE AND ABILITIES:

  1. Job skills such as use of printer, multi-line phone system and copy machine.
  2. Strong computer using Microsoft Office, Outlook Word, and Excel.
  3. Proven oral and written communication skills. Ability to communicate effectively with individuals and community organizations, especially older adults in person, in writing, and on the telephone.
  4. Strong planning and organizational skills, ability to work independently and in teams and groups,
    working as a participant and leader as situation requires.
  5. Capability to gather and enter data, and aptitude in judgment when applying/interpreting data
  6. Knowledge of community resources, working knowledge of and adherence to applicable federal/state regulations including, but not limited to, laws related to food safety, client confidentiality, release of information, and HIPAA.
  7. Working knowledge of the purpose and mission of area agency on aging and aging and disability resource coordination center.
  8. Strong interpersonal skills to relate to diverse cultures, older persons and their caregivers
  9. Ability to build effective collaborations and partnerships using diplomacy and tact.

QUALIFICATIONS:
Associates degree in human services or related field and two years’ experience working directly with consumers or with the public. Or High School diploma or GED and 5 years of full-time working experience in human service field.

PHYSICAL DEMANDS:

  • The person occupying this position must be able to perform all responsibilities and tasks outlined above, which may include:
  • Lifting items weighing up to 30 pounds along with bending and twisting simultaneously, including lifting program materials, equipment and supplies onto/off of cart;
  • Sitting for extended periods of time – up to 90% of the time.
  • While performing the duties of this position, the employee is occasionally required to walk, sit, use hands or fingers, feel objects, tools, or controls, reach with hands and arms, talk and hear.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the duties that are not essential for satisfactory performance of the position.

WORK ENVIRONMENT:

  • Noise level in the work environment is moderate.
  • Elderbridge and its employees strive to provide a respectful work environment where all individuals are treated with respect and dignity and are inspired to use their creativity to meet consumer needs. All relationships among persons in the workplace are to be business-like and free of bias, prejudice and harassment.

I have read and understand this explanation and job description.

Signature:                            Date:                                           

Job Application
Job Description

Healthy Aging Program Specialist

ELDERBRIDGE AGENCY ON AGING

  JOB DESCRIPTION

TITLE:    Healthy Aging Program Specialist                                                                                                                             

OFFICE ASSIGNMENT:   Spencer                                  TERRITORY ASSIGNMENT:            As Assigned                       

SUPERVISOR:      Health Aging Director                          SALARY:      Non-Exempt                                          

BASIC FUNCTION:
The Healthy Aging Program Coordinator is responsible for managing the Nutrition Program in assigned area by monitoring nutrition program contacts and providing technical assistance to the subcontractors. The Healthy Aging Program Assistant will also serve as Master Trainer and leader for evidence-based wellness programs in assigned area.

The following are reoccurring tasks construed as exclusive or inclusive. Other duties may be required and assigned but are in line with the job classification and qualifications. These responsibilities must be performed with or without accommodations.

RESPONSIBILITIES AND DUTIES:   

As Evidence-Based Program Coordinator:

  • Conduct leader training to expand evidence-based wellness programs throughout the service area.
  • Develop local partnerships and promote programs throughout the service area.
  • Conduct evidence-based classes as scheduled throughout the agency service area

As Nutrition Coordinator:

  • Monitors food cost, fiscal, perpetual inventory, and other subcontractor's records as needed in order to achieve program goals and maintain program standards.
  • Provides technical assistance to subcontractors and site personnel in food safety, perpetual inventory, record keeping, supportive services, and any area where site is having problems
  • Evaluates subcontractor's performance in delivering nutrition services to seniors.
  • Works with community groups who directly or indirectly support the senior nutrition program.
  • Trains new site managers and cooks in the senior nutrition program regulations and operation.
  • Provides technical assistance to assigned Subcontractors on budgeting, personnel management and resource development.
  • Assists Nutrition Program Director in assigned tasks, including but not limited to tasks such as menu, recipe and buying guide development, program planning and budgeting, compiling records and in-service training for site personnel.
  • Conducts and advises site managers on nutrition education activities.

As Fresh Conversation Facilitator:

  • Recruit and train volunteer’s facilitators for monthly Fresh Conversations meetings at participating meal sites as assigned.
  • Provide technical assistance to meal site facilitator’s to prepare for monthly education meetings.
  • Assist in annual training to facilitators.
  • Conduct monthly meetings if facilitator has not been identified.

ESSENTIAL SKILLS, KNOWLEDGE AND ABILITIES:

  1. Job skills such as use of printer, multi-line phone system and copy machine.
  2. Strong math and computer skills including use of Microsoft Office products: Outlook, Word, Excel and Access, and web software, Facebook, and Twitter.
  3. Proven oral and written communication skills; Ability to communicate effectively with individuals and community organizations, especially older adults in person, in writing, and on the telephone.
  4. Strong planning and organizational skills, and ability to work independently and in teams and groups, working as a participant and leader as situation requires.
  5. Capability to gather and enter data, and aptitude in judgment when applying/interpreting agency policies and procedures or solving problems.
  6. Knowledge of community resources, working knowledge of and adherence to applicable federal / state regulations including, but not limited to, laws related to food safety, patient confidentiality, release of information, and HIPAA.
  7. Working knowledge of the purpose and mission of area agency on aging and aging and disability resource coordination center.
  8. Strong interpersonal skills to relate to diverse cultures, older persons and their caregivers.
  9. Ability to build effective collaborations and partnerships using diplomacy and tact.

QUALIFICATIONS:

  1. Bachelor’s Degree in Home Economics, Family and Consumer Science or related field -or- Associate’s Degree in Home Economics, Family and Consumer Science, or related field plus 2 years’ related experience. -or- High School Degree plus 3 years’ related experience.
  2. Experience helpful in food service management including dietetics, nutrition menu planning, food production, cost control, and perpetual inventory systems. Certification in food service management preferred, but not required.

PHYSICAL DEMANDS:

  • The person occupying this position must be able to perform all responsibilities and tasks outlined above, which may include:
  • Lifting items weighing up to 30 pounds along with bending and twisting simultaneously, including lifting program materials, equipment and supplies onto/off of cart;
  • Standing for extended periods of time – up to one hour;
  • Sitting for extended periods of time – up to 90% of the time.
  • Employee in this position must have a valid driver's license, be able to be insured as a motor vehicle operator, and be able to travel frequently in the Agency's area, as the job requires.
  • While performing the duties of this position, the employee is occasionally required to walk, sit, use hands or fingers, feel objects, tools, or controls, reach with hands and arms, talk and hear.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the duties that are not essential for satisfactory performance of the position.

WORK ENVIRONMENT:

  • Noise level in the work environment is moderate.
  • Elderbridge and its employees strive to provide a respectful work environment where all individuals are treated with respect and dignity and are inspired to use their creativity to meet consumer needs. All relationships among persons in the workplace are to be business-like and free of bias, prejudice and harassment.

I have read and understand this explanation and job description.

Signature:                            Date:                                           

Job Application
Job Description

Assistant Finance Director

ELDERBRIDGE AGENCY ON AGING

  JOB DESCRIPTION

TITLE:    Assistant Finance Director                                                                                                                        

OFFICE ASSIGNMENT:    Mason City                                              TERRITORY ASSIGNMENT:    29 Counties      

SUPERVISOR:    Finance Director/CEO                                           SALARY:      40 hours/Exempt                         

BASIC FUNCTION:

Serve as CFO of subsidiary entity; perform grant management, general accounting and reporting preparation and oversight, as well as data management for organization.  Comply with federal, state and agency policies, procedures and regulations. Provide leadership in absence of CFO.

The following are reoccurring tasks construed as exclusive or inclusive. Other duties may be required and assigned but are in line with the job classification and qualifications.
These responsibilities must be performed with or without accommodations.

RESPONSIBILITIES AND DUTIES: 

Elderbridge Agency

  • Function as primary Clockwise Administrator.
  • Record new employee information into payroll records and record all employee changes (FTE, pay, exemptions, transfers and/or resignations) into payroll records.
  • Enter new employees into State of Iowa Child Support Recovery system.
  • Review attendance and hours worked weekly before releasing employee timesheets for processing.
  • Record time sheet adjustments into payroll records as required by management.
  • Prepare all Quarterly and calendar Year-end payroll reporting, including but not limited to: 941, Unemployment, Reconciliations, W-2s and 1099s.
  • Assume responsibility for recording and paying payroll liabilities, including Federal, State and IPERS withholdings & annual IPERS desk audit, as well as all voluntary deductions.
  • Assist in ensuring compliance with ACA and IRS taxable fringe requirements.
  • Assist with maintaining GMS database and annual coding set up.
  • Provide quality assurance and conformity to agency policies and procedures in reviewing agency credit card statements. Follow up with any missing purchase orders or discrepancies.  Assist with coding of purchases.
  • Assume responsibility for contract reporting as assigned by the CFO.
  • Prepare cash receipt records, bank deposits and petty cash disbursements.
  • Participate in continuing education to ensure up-to-date knowledge base to fulfill responsibilities of the position.
  • Participate in cross-training program in Finance Department to ensure continuation of services.
  • Assist CFO as requested with analysis, review of accounting records, and audit preparation.
  • Assist in preparation of county pages for annual report.

Data Management

  • Work with managers to determine proper flow of paperwork—intake/registrations and rosters.
  • Follow up with employees assigned to enter data to ensure timeliness of information.
  • Provide training as appropriate to employees and managers on correct submission of data as well as on the meaning/uses of the data. Assist employees to understand the importance of the data and how the data may be used.
  • Report on data from IAPRS in conjunction with financial data from IAFRS to managers quarterly or more frequently if requested.
  • Point out areas in which data does not appear to be accurate and work with appropriate manager/s or employee/s to improve dependability and accuracy of data.
  • Work with the Data Information Department at the Iowa Department on Aging for continuous improvement of the data management process and the data itself.

Central Services 2-5-12 Inc.

  • Maintain all accounting and banking records.
  • Compile, review, and report quarterly financial statements for Central Services 2-5-12 Inc. or as requested.
  • Provide analysis regarding adequacy of rental income in view of property expense.
  • Participate in budgeting for Central Services 2-5-12 Inc. with the CFO, COO and CEO.
  • React to change productively and handle other tasks as assigned by the CFO, COO, and CEO.  Perform other agency duties as assigned.

ESSENTIAL SKILLS, KNOWLEDGE AND ABILITIES:

  • Knowledge of principles and practices of non-profit budgeting, including state and federal funding requirements for area agencies on aging and instrumentalities of the state.
  • Working knowledge of the Older Americans Act and the purpose of area agency on aging.
  • Strong interpersonal skills to relate to diverse cultures, older persons and colleagues.
  • Ability to build effective collaborations and partnerships using diplomacy and tact.
  • Proven oral and written communication and presentation skills.
  • Strong organizational, personnel management and administration skills and an ability to plan, direct, and monitor the work of others and motivate staff.
  • Capability to gather and analyze information, and aptitude in judgment when applying/interpreting agency policies and procedures or solving problems.
  • Ability to operate personal computer and utilize computer software, particularly GMS Accounting and Wellsky programs.

QUALIFICATIONS:

A Bachelor degree in accounting with 3 years’ progressive experience in financial accounting and reporting, or related degree with 5 years’ experience.

PHYSICAL DEMANDS:

The person occupying this position must be able to perform all responsibilities and tasks outlined above, which may include:

  1. Lifting items weighing up to 20 pounds along with bending and twisting simultaneously, including lifting program materials and supplies onto/off of cart and into/out of vehicle;
  2. Traveling between offices or more than 50 miles one way on a monthly basis;
  3. Sitting for extended periods of time, approximately 90% of position.
  4. Employee in this position must have a valid driver's license, be able to be insured as a motor vehicle operator, and be able to travel frequently in and outside the Agency's area, as the job requires.
  5. While performing the duties of this position, the employee is occasionally required to walk, sit, use hands or fingers, feel objects, tools, or controls, reach with hands and arms, talk and hear.
  6. Reasonable accommodations may be made to enable individuals with disabilities to perform the duties that are not essential for satisfactory performance of the position.

WORK ENVIRONMENT:

Noise level in the work environment is moderate.

Elderbridge and its employees strive to provide a respectful work environment where all individuals are treated with respect and dignity and are inspired to use their creativity to meet consumer needs. All relationships among persons in the workplace are to be business-like and free of bias, prejudice and harassment.

I have read and understand this explanation and job description.

Signature:                            Date:                                           

Job Application
Job Description

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